Referee fees are determined as follows:
Each Age Group/referee position combination is assigned a default game fee. These defaults are used for all games in a particular Age Group
An assignor can override these defaults by specifying a value in the Add/Edit Games dialogue box.
Game fees are always billed to the home team, or home team administrator.
Assignor fees, if specified on the Age Group screen, will also be added as needed to the totals billed to teams/administrators.
All pre-season billing reports assume that each game will have a full-crew. Pre-season billing reports show the full amount of the officiating fees and assignor fees, Post-season billing will only show game fees for the actual referees assigned.
Assignor fees can be assessed via the Age Group screen. These fees are charged to each team/administrator, to each referee, or to both.
The following can be assigned via the Age Group screen:
Assignor fees can be charged, either as a percentage of the total game fee for a game, as a flat fee per game, or both. If these fees are charged to a team, the fees are added to the game fees on the Billing reports.
Assignor fees can be charged, either as a percentage of the total game fee for a game, as a flat fee per game, or both. If these fees are charged to a referee, the fees are subtracted from the game fees on the Payroll reports.
Once an assignor fee has been assigned to a particular Age Group, all games within that Age Group will be assessed an assignor fee.
To generate billing reports:
Navigate to the Reports screen:
Tools : Reports, or
Main Menu : Reports
Choose one of the above reports from the box labeled Choose a Report:
Billing by Admin
Billing by Admin (Pre-Season)
Billing by Team
Billing by Team (Pre-Season)
Enter a start date and ending date for the reports; all games between and including these dates will be included
Click the Preview button to view the report on-screen.
Billing reports can be printed in two ways: one report per team, or one report per administrator.
Each team can be assigned an administrator. This person can be a youth referee administrator, director of coaches, a program director, an athletic director, etc. The administrator is the person responsible for paying a team's referee bills.
When new teams are entered into Referee Assistant, there is no default administrator. For billing purposes, any games involving teams without administrators will be printed out on a separate report.
By choosing the billing via teams option, one billing report is generated for each team, regardless of who is specified as the team's administrator. Billing addresses are not printed on these reports.
In addition, billing rates are calculated in two ways: pre-season or post-season.
For Pre-Season Billing, teams or administrators are billed under the assumption that all officiating positions will be filled.
For Post-Season Billing, teams or administrators are only billed for the officiating positions that have been assigned to a referee. For example, if three referees are requested (one referee and two assistant referees), but only two referees are assigned to a game (one referee and one assistant referee), the team/administrator will only be billed for one referee fee and one assistant referee fee.